Yale / Spoken Arts LPs

I prepared a spreadsheet listing basic details about all items which have a Yale or Spoken Arts label.  There are 25 items in all.  It may be possible to request listening copies from Yale — Yale owns the copyright for these recordings.  Because all items which have a Yale or Spoken Arts label are LPs they are and will continue to be inaccessible to visitors until we obtain playable digital copies.

–cmw

CDs to be copied

For cd286 – cd311 (25 items) and cd338 – cd389 (51 items) master copies must be transfered to archival-quality cases and housed in archival boxes.  Reference copies should created to replace master copies.  Master copies are currently housed on the reference carousel.

–cmw

LP box labels

On June 12th, 2008 I applied labels to the boxes which house the LP masters and album covers. These labels measure 3 1/3″L x 4″W. Labels were printed using a laserjet printer. –cmw

miniDV Assessment

In July of 2007 we completed the transfer of all recordings housed on miniDV from miniDV to DVD. We worked with Charles Gerber at Aargil Video to complete the project. Every few weeks we sent Charles a batch of miniDVs. Once the transfers were complete, Charles returned those miniDVs to us accompanied by two DVDs. Master copies were separated from reference copies, housed in archival-quality containers and labeled with their corresponding catalog number. Reference copies were moved to crystal cases, labeled with their corresponding catalog number, and added to the collection.

On May 24th, 2008, I started adding holdings information about these DVDs to the FileMaker database. I’m keeping it simple: if we have a DVD copy of the original miniDV, I’ve noted that in the “Additional Copies” field using language which reads: “DVD (v300) available for consultation.”

I completed the capture of this holdings information on June 12th, 2008.

My next step will be to evaluate, label, organize and catalog the remaining miniDV -> DVD transfers.

-cmw

Reproduction Note (533)

 Use Reproduction Note (533) to catalog “reproductions”:

Per OCLC Bibliographic Formats & Standards, field 533:

A note that describes an item that is a reproduction of an original material. Describe the original item in the main portion of the bibliographic record and data relevant to the reproduction as a note in field 533 when the data differs from the information describing the original.

http://www.oclc.org/bibformats/en/5xx/533.shtm

-cmw

Alternate Title (246)

We should discuss how best to use this field.  See guidelines for field 246:

http://www.oclc.org/bibformats/en/2xx/246.shtm

–CMW

The Epic of Poets House

Greetings, fellow Poets House multimedia digitizers and catalogers!  I thought it’d be a good idea to start a blog, where we could gather all of our favorite links and post any questions, answers, discoveries, and spontaneous sestinas we think worthy of this precious wordpress space.  It seems to me a good way to keep a running record of our process, so that ultimately we’ll have some good notes to draw from when we etch our digitization guide in stone.  Sound like a good idea?