Rehousing miniDVs

On June 11th, 2008 I rehoused the majority of our miniDV collection in archival-quality boxes.

miniDVs continue to be stored in their original containers with their original liner notes. I applied foil-backed labels (5/16″H x 1″W) to the lower right-hand corner of the spine of each container.

Labels identify the catalog number assigned by Poets House (e.g. V188, V301) and were printed using a laserjet printer. In cases where an event was recorded using more then one miniDV, I applied labels with the same catalog number to each item.

I stored these miniDVs in deep lid, unbuffered, metal-edged, tan, barrier board boxes originally intended for slide collections ( Inside dimensions: 6 1/2″ W x 11 1/4″ L x 2 1/2″ D). The boxes are made of unbuffered acid-free, lignin-free, pH 8.0 – 9.0, 40-pt. barrier board.

Clear labels with collection details have been applied to the outside of each box.

–cmw

Rehousing LPs

On June 11th, 2008 I rehoused recently returned LPs in archival boxes and integrated them into the collection. All album covers have been stored in polypropylene bags.

Foil-backed labels (5/16″H x 1″W) have been created and applied to the upper right-hand corner of the poly bags.

Labels identify the original item number assigned by the record company (e.g. Caedmon = TC 1396; Library of Congress = PL 25) and were printed using a laserjet printer.

Master LPs have been stored in 12″ poly-lined sleeves, which have themselves been stored in 12″ cardboard jackets. These cardboard jackets have been labeled with the same foil-backed labels as those used to identify the album covers. Labels have been applied to the upper right-hand corner of the cardboard jackets.

Album covers and master LPs have been separated and stored in buffered, metal-edged, tan, barrier board album boxes (13 1/8″ H x 13 1/8″ W x 3″ D). Boxes are acid-free, lignin-free, pH 8.0 – 9.0, 60-pt. barrier board with 3% calcium carbonate buffer.

–cmw

Cataloging miniDV -> DVD transfers

Added notes to field 530 (Additional Physical Form) in FileMaker database.  Stopped at v195.  Need:

*CD case inserts for labels.  (Use template established for digitized CD-Rs.)

*New foil-backed labels for: v155 & v154 in pile returned to office.

v188 (1999 Bridge Walk) should be viewed & relabeled.

–CMW

Problem CDs

I am in the process of sorting and labeling CDs that have been transferred from cassette. Eventually the reference copies will be shelved in the library and the masters in the archives.   

The following are CDs that have various problems involving labels, master and reference copies: 

1991-04-00_80: missing master and reference 2 of 2

1991-09-00_203 and 1992-04-00_314 and 1992-02-08_88 : no master copies

1992-04-00_314a-d: no reference copies

1991-10-00_202: missing master 1 of 2

1991-09-00_203: missing reference 1 of 2

1992-02-00_297: includes master copies 1 of 2 and 2 of 2, but only has reference labeled 1 of 1

1992-03-00_273: includes reference copies 1 of 2 and 2 of 2, but only has master labeled 1 of 1

1991-03-00_294: two copies of master 1 of 2, but no reference copies

1990-10-18_4: confusion in numbering–labels are as follows: master 1 of 1, duplicate master 1 of 1, master 2 of 2, reference 1 of 1

and more…

 1994-04-00_315: no reference copies

1994-05-07_540: missing reference copy 2 of 2. Master is unmarked (1 of 2 or 2 of 2?)

1994-10-13_650: missing reference copy 1 of 2

2001-03-31_1055: no master

2001-02-02_1039: no master

2000-11-02_970: no master

2000-11-30_961: no master

1997-03-08_681: This CD is labeled 1 of 4, but it is all by itself. There are no other reference copies and no masters.

1995-05-07_540: missing reference 1 of 2

1995-05-25_829: includes master 1 of 2 and 2 of 2, but reference is labeled 1 of 1

1996-11-17_678: missing master 3 of 3

1995-05-04_87: no reference copies

–Alex