Cataloging new donations

Catalog numbers cd312 – cd337 are blank.  Rennie is cataloging new CD donations.  She is using these catalog numbers before progressing the in the series.  By June 21st, 2008 all catalog numbers for CDs (cd1 – cd420 will have been used.)

–cmw

Cataloging miniDV -> DVD transfers

Added notes to field 530 (Additional Physical Form) in FileMaker database.  Stopped at v195.  Need:

*CD case inserts for labels.  (Use template established for digitized CD-Rs.)

*New foil-backed labels for: v155 & v154 in pile returned to office.

v188 (1999 Bridge Walk) should be viewed & relabeled.

–CMW

Reproduction Note (533)

 Use Reproduction Note (533) to catalog “reproductions”:

Per OCLC Bibliographic Formats & Standards, field 533:

A note that describes an item that is a reproduction of an original material. Describe the original item in the main portion of the bibliographic record and data relevant to the reproduction as a note in field 533 when the data differs from the information describing the original.

http://www.oclc.org/bibformats/en/5xx/533.shtm

-cmw

Control Numbers

The IMAP cataloging template requires that you enter a unique control number for each record. We’ll use this convention to create a code for each item:

Year-of-publication[4-digit-year]

- [dash]

Type-of-material[capitalized]

- [dash]

Old-catalog-number[4-digits -- add 0s before the catalog number if it lacks 4 digits]

For example, tape number 1324, published in 1982 would be assigned the control number:

1982-T-1324

[hold over issue from previous iteration of Control Number convention, to be edited 05/07/2008]

Unfortunately, the template doesn’t seem to recognize the distinction between numbers and letters. It interprets “1982.T.0083″ and 1982.CD.0083″ as the same number. To get around this, I’ve added a decimal point and number after the control number’s “old catalog number” element. The number after this last decimal point is related to media type.

Thus:

Audio cassette & DAT: nothing

CD: .1

Reel-to-reels: .2

Multimedia (e.g. CD-ROM, computer diskette): .3

miniDV & VHS: .4

DVD: .5

NOTE: The control number convention for reel-to-reel tapes needs to be examined and revised.

–cmw